Managing a Fleet of Vehicles: 3 Essential Strategies
The fleet management business is not as accessible as it appears to be. Whether you run a family car and van rental business or manage a truck and forklift rental service, it is certain that you must take charge of guaranteeing every vehicle is in excellent condition.
If managing a fleet is new to you, take note of the following tips to help you succeed in your business.
3 Useful Tips for Fleet Management of Vehicles
1. Create a Complete Fleet Management Plan
One of the first things you need to do on the job is to create a plan that can be easily followed and executed. You need to have fantastic documentation. Mark important dates, set up proper schedules, talk to a few employees, and all relevant tasks. As a fleet manager, you need to manage both your vehicles and employees.
Here are the things that you need to take note of for employees:
Workload: what role they play.
Schedule: what time they clock in and out
Responsibilities: what they’re in charge of
From there, you can create systems that ensure things are running smoothly and efficiently. For example, if you need one receptionist and have three, you can have all or two of them working at hours when it’s busiest and the other work shifts during downtimes.
For vehicles, you need to list what vehicles are scheduled for long-time rentals and vehicles for out-of-the-blue rentals. You must be familiar with the models you have and how old they are.
Here are some things you need to document for every vehicle in your fleet:
Make and Model
Age of car
2. Document Everything and Keep History Files
It is always important to keep records of past renters, what condition they returned the car in, and what models were out on specific dates. The purpose of keeping history files is for tax filing and the like. It also gives you an idea of what people are looking for in a rental more than others.
3. Clean and Maintain All Your Cars
Maintenance is not only a standard procedure but is also completely necessary to ensure you and your vehicles stay on top of the game. Keeping every vehicle clean and making sure they run smoothly will save you some money later on. Every customer that comes in deserves to drive a well-maintained car that they can use for however long they intend.
Managing your own fleet of vehicles can be a daunting task, especially if you’re short-staffed and run a lot of the operational work. If this is something you have just started doing, you may find these tips helpful and essential for this business.
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